Pana Partners
RollingA recruiting studioNow casting

Every search is a moment.
We meet it.

We are matchmakers for founders, operators, and venture-backed teams. Every search is cast fresh, from the director to the crew.

  • AI casting desks in the lab
  • A Pana director on every search
  • No success fees, ever
Book a call See how a search runs
Teams our directors have hired for
Why we exist

Placement fees pay for a close. You need a match.

20–30%Typical agency fee, of first-year salary
0% on the hirePana, on every search
The agency

Paid when you hire, so speed beats fit.

A contingency fee rewards the fastest yes, and the search behind your shortlist stays out of sight.

The stack

Software that tracks a search nobody is running.

An ATS, a sourcing tool, an AI add-on. They organize a pipeline. None of them studies your market or writes to a person.

The early hire

A full-time recruiter before the plan is set.

Months to ramp, a salary to carry, and one person standing between you and your most important hires.

Behind the scenes

See every take as it happens.

The research, the curated talent pool, our notes, and the screens, open to you in one hub at any hour, with the engine that keeps the record.

Book a callYour part
How a search runs

Watch your search happen.

We produce and we direct, the engine runs the volume, and you can watch every scene at any hour. It is your movie, so every casting call is yours.

EngineDirectorYou
The Breakdown

We study your world first.

Your company, your market, and the people who do this job well today.

EngineDirectorYou
Casting

A pool curated for this moment.

Built for your role, then calibrated with you before anyone hears from us.

EngineDirectorYou
The Trailer

A posting that sells the role.

Branded for you and written for the person you want to meet.

EngineDirectorYou
Open Call

Notes written for one person.

Never a blast. Your network and ours are asked for introductions from day one.

EngineDirector
Dailies

Screens written up the same day.

A Pana director talks with every candidate and hands you the evidence.

EngineDirectorYou
Second Unit

Every candidate treated like a headliner.

We organize every conversation and curate the whole experience, even when the role goes to someone else.

DirectorYou
Final Cut

A shortlist, with our read.

We recommend and we push back, with the evidence behind every name.

You
Your Call

Your movie. Your casting call.

We produce and we direct. You choose who joins the cast.

Dailies, delivered

The screen stays with us. The portfolio comes to you.

After every screen, the hiring team gets a Candidate Portfolio Summary the same day: who they are in one line, the moment that made them, the logistics that decide fit, and our read. One page, one minute, then take the call or pass.

Quinn WhitfieldCustomer success lead Purrfect Pet Insurance · support manager Hairball Labs · barista Bean There
Sample

I once saved a renewal from a parking lot, on speakerphone, in a thunderstorm. The customer stayed. So did I, for about an hour.

Where

Austin, TX. Three days in the office: a yes, if the cold brew stays.

Comp

$150K to $165K base, as stated. One deal breaker: 6 AM standups.

Experience
Purrfect Pet Insurance2022 to nowHairball Labs2019 to 2022Bean There2016 to 2019
Highlights
  1. Cut churn by a third.Moved 400 accounts to quarterly reviews; logo churn fell from 12% to 8%.
  2. Built the team from one.Hired and trained nine CSMs in eighteen months, none lost to a rival.
  3. Wrote the playbook.Onboarding went from 40 days to 19, in a doc people still open.
  4. Speaks fluent customer.Ran the advisory board; three ideas from it shipped as features.
What the hiring team is looking for
  • StrongRetention instinctCustomers firstSpots a churn risk two quarters early and calls before the customer does.
  • StrongBuilds teamsGrow peopleNine hires, nine still there, two promoted.
  • SolidData fluencyShow the workRuns health scores in Looker; wants a cleaner CRM, and said so.
  • WatchMorning meetingsOwn it"Anything before seven is a crime scene." We would ask.
  • UntestedBoard storytellingThink bigThe founder conversation tests this.
Where Quinn fits
Head of Customer SuccessThe role as written: retention, team, playbook.
VP Customer, if it opensThe ceiling is higher than the title.
Candidate Portfolio Summary
What lands on your desk

The work, in your hands.

Four pieces every search produces. Open one to see a sample.

Companies, people, and quotes in these samples are fictional.

Candidate Portfolio Summary

Dailies · fictional sample

The calibration board

Head of Product

Northlight Freight · fictional sample · round one

ProfileMust-havesYour callOur read
Product lead, freight marketplace, 9 years4 of 4YesBuilt pricing from zero and wants a voice in strategy.
Group PM, logistics software, 7 years3 of 4MaybeStrong on operations tooling, lighter on two-sided markets.
Head of Product, Series A fintech, 6 years2 of 4PassA fine builder with no marketplace in the background.
Senior PM, ride-hail, 8 years4 of 4YesBalanced supply and demand across a dozen cities.
Founding PM, supply chain startup, 5 years3 of 4MaybeEarly and hungry; would want a strong design partner.

Two yes, two maybe, one pass. The next pool leans toward people who have run a marketplace, and we drop the pure fintech profiles.

The Trailer

Head of Product, Northlight Freight

The Trailer · fictional sample

THE MOMENT
Northlight just raised its Series B to bring same-day freight to mid-size shippers. The marketplace works. Now it needs a product leader who can scale it without losing what shippers love.

WHAT YOU WILL OWN
Pricing and matching, the shipper app, and a team of four product managers and a design lead.

WHO THRIVES HERE
Someone who has balanced a two-sided market and still talks to customers every week.

THE OFFER
Base, equity, and the full package in writing at the first call. Austin is home base; remote across the Americas works.

Every loop, closed

Tap a stage to read what Sam got from us.

Subject: Your empty-miles pricing at Kestrel Lanes

Hi Sam,

Your post on pricing empty miles at Kestrel Lanes is the reason for this note. Northlight Freight, a same-day freight marketplace that just closed its Series B, needs a Head of Product to own pricing and matching.

The base is $210K to $240K plus equity. Austin is home base, and remote across the Americas works. We know you are not looking, so one ask: if the problem sounds like yours, give us 20 minutes this week.

  • Opens with Sam's own work
  • Pay in the first note
  • One clear ask

Every candidate is a headliner. The people we invite are not looking, so closing the loop is on us, every time, in a note written for that person.

Fictional sample

Matchmakers with a scientific twist

An engine built on how we recruit. A director pulling every string.

We built our method into an engine of AI casting and hiring desks: how we read a company, calibrate a pool, write to a person, and weigh a fit. It works only the way Pana recruits, and a Pana director orchestrates every move.

The Pana engine

The casting desks

  • Maps the market
  • Drafts and checks every note
  • Keeps the record
  • Learns from every search
A Pana director

The strings

  • Reads every candidate
  • Holds every conversation
  • Recommends with a reason
You

The greenlight

  • Meet the finalists
  • Make the final call
  • It's your movie

We never sell a candidate. We look for the match, and every search teaches the engine what a match means for you, so the next one starts smarter.

A Pana Partners production

Your next key hire

Directed by a Pana director Crew the Pana engine Casting curated for this moment Produced with you Fees fixed or retainer, nothing on the hire

Pana Partners

Every search is a moment. We meet it.

A recruiting studio for founders, operators, and venture-backed teams. No success fees, ever.

Explore

Services

  • Recruiting as a service
  • Founding and executive searches
  • Embedded in your ATS
  • Super connector introductions

Contact

  • hello@pana.agency
  • Miami, Florida
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